Employee Instructions for PAL Form

Purpose

Due to COVID-19, the UNC System has temporarily granted the use of paid administrative leave for the period of March 16 to March 31, 2020 for the following reasons:

• Childcare or eldercare needs due to COVID-19-related facility closings
• Sickness due to symptoms of a cold, flu or COVID-19.
• Caring for a dependent with symptoms of a cold, flu or COVID-19
• Cannot work remotely because your position duties cannot be performed remotely and reasonable alternate work is not feasible or productive.
• The employee is high risk for COVID-19 infection

For timekeeping purposes and tracking requirements for the UNC System, we are required to record the use and reasons for paid administrative leave during this period. Covered Employees/Student Workers: University Human Resources has created a form to record the use of paid administrative leave.The form should be completed by the following employees/workers:

• Permanent employees (full-time and part-time).
• Temporary employees.
• Student Workers/work-study students.
• Graduate students.
• Postdocs.

Process

• The form should be completed for each day the employee/worker is requesting paid administrative leave. Supervisors, leave coordinators or other designated department employees can also submit the form.
• Enter the following information on the form:
  • Employee name.
  • Employee ID.
  • Employee type.
  • Date leave taken.
  • Reason for paid administrative leave.
  • Number of paid administrative leave hours taken for that day. Please note that paid administrative leave hours cannot exceed 40 hours per week.
  • Supervisor’s name.
• Once this form is completed, click submit and the form will route to the designated leave coordinator for your college, division or unit, with a copy to your HR representative/lead for processing.