Accounts Payable and Purchasing
Buying Guide
As a best practice, every effort should be made to buy supplies from the MarketPlace first. When items are not available through the MarketPlace, cardholders should then refer to existing contracts to obtain their good or service at the best price available. Goods and services should be purchased from the MarketPlace first and then from contracted vendors unless better pricing can be documented.
Below is a list of contracts available for use when your item is not available via the MarketPlace:
| CONTRACT TYPE | INSTRUCTIONS & DESCRIPTION | LINK |
| State Term Contracts | Consult First, includes but not limited to: Vehicles, Furniture, Lab Supplies | Division of Purchase and Contract |
| National Consortium Contracts | Consult Second, includes but not limited to: Office Supplies, Equipment Rental Food | U.S. CommunitiesE&ISourcewell |
| NC State University Convenience Contracts | Consult Third, includes but not limited to: Audio Visual Items Promotional Items Transcription and Captioning Services | Audio VisualPromotional ItemsTranscription/Captioning Services Rental Equipment & Services |
| UNC System Office Combine Purchasing Initiative (CPI) | Computer Hardware | CPI Computer Purchase Requirements |
Below are links to instructions for the most common Accounts Payable and Purchasing transactions. If you can’t find the answer to your question contact your unit’s DASA Finance Partner for assistance.
- Purchasing
- Spending Guidelines
- Request a Requisition (Large Purchase >$5,000)
- Conference & Meeting Expenses
- Contract Review and Signature Authority
- Doing business with companies owned in part by an NC State Employee
- Food Purchases
- Independent Contractor Guidelines
- Marketplace
- Payments – Documentation Requirement for Expenditures (REG 07.05.01)
- Prize/Award Giveaways
- Purchasing Decision Chart and Debarred Suppliers
- Purchasing Guidelines and References
- Purchasing Hardware and Software
- Sales Tax Exemption
- Accounts Payable