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Mileage, Vehicles and Insurance


  • Roundtrip to/from RDU cannot exceed 30 miles regardless of whether you leave from work or home.
  •  University employees traveling on business, whether in or out of state shall
    • Maximize the utilization of university-owned vehicles
    • Make use of the State Term Contracts for short-term rentals – These contracts should be used for all rental cars.
    • Reimburse for use of personal vehicle on a limited basis

The preference is for university employees to use a state vehicle when traveling for business. If a personal vehicle is used, the employee will be reimbursed for mileage at the rate of 58.5 cents per mile. Effective July 1, 2022, the Office of State Budget and Management (OSBM) increased the mileage reimbursement rate for official university business from 58.5 cents to 62.5 cents per mile for the final six months of 2022 in recognition of recent gasoline price increases.

  • If you prefer to use your personal vehicle instead of a State vehicle when traveling on state business be aware that in case of an accident the insurance you carry on your personal car would be considered the primary carrier for the claim.
  • When renting a vehicle one of the state-contracted rental companies should be used and economy or midsize are the standard allowable sizes.
  • If renting a vehicle that costs over $40,000 be sure to review the additional requirements for insurance on the Insurance and Risk Management website.

Helpful Links

3D Memo Travel Rate Changes 01/10/22

NCSU Fleet Services

Motor Pool Vehicles