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Personal Reimbursement

Every effort should be made to ensure that employees never have to spend their own monies on a university purchase. However, in the rare instance where it is necessary the employee will need to complete a Personal Reimbursement Form and attach all appropriate documentation in order to receive reimbursement.

  • Original receipts must accompany the request. They should be taped to an 8 1/2 X 11 piece of paper and details of the purchase should be noted next to the receipt.
  • If reimbursement is for a meal or meals purchased in a restaurant the name(s) of those present must be noted. Two receipts are necessary for restaurant meals, both the one showing the details of the food and drink items purchased and the receipt showing the total of the bill, tip, and total of the charge. Failure to include both receipts will result in the reimbursement being denied.
  • Be sure to include a meeting agenda when applicable.
  • Also, include the reason why the purchase was not made via normal university purchasing avenues (Marketplace, Pcard, etc.)