Student Travel

Non-employed Student traveling without a University staff member

When a non-employed student is traveling on behalf of the university, perhaps to a conference, without a university staff member the department for whom the student is traveling (and who will be paying the bills) the paying unit should enter a TA via the Travel Center on behalf of the student. After travel is concluded, the paying unit will enter a TR on behalf of the students for any travel-related costs to be reimbursed.

Travel advances may be available for university-sponsored trips. Travel advances are now a part of the TA process in the Travel Center. Please work with your supervisor or the department facilitating the trip to determine if a travel advance is an option.

Student Employees traveling without a University staff member

Students who are also active employees in the HR system have access to the Travel Center and can process their Travel Authorization and Reimbursement just like an employee. However, if they are employed by a different department than the one they are traveling for, the department they are traveling for will need to complete the Authorization and Reimbursement for them to ensure the correct approval chain and project is used.