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Division of Academic and Student Affairs 
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Adding Personal Travel

If you are adding personal travel to your trip (arriving early or staying after the business portion of the trip is complete) you will need to

  • Book the trip using your personal credit card, not your university Pcard.
  • When requesting your reimbursement (after the trip) include the airfare receipt for the actual cost of the trip and a quote for the airfare if you had not included personal travel.  The amount you will include on the TR will be the lesser of the two.
  • Example: You are going to Chicago for a conference. The conference dates are the 5th and 6th so you would normally fly on the 4th and the 7th. However, you decide to fly home on the 9th instead. Your actual airfare will be from the 4th to the 9th. However, you will also need to include a quote for what the airfare would have been if you had returned on the 7th. The quote should be from the same day the flight was booked.